Question re: Patient records from a local medical society

• Date:   Sun, 1 Oct 2006 15:15:37 -0700
• To:  sthc-l@lists.ucla.edu, jgreen@binghamton.edu
• From:   Russell A. Johnson   < rjohnson AT library.ucla.edu >
• Subject:   Question re: Patient records from a local medical society
• Message-ID:   E541E3451B5BE94A9AFB04153A3484B902E2F4EB@EM2.ad.ucla.edu

Forwarded to STHC-L (The Science, Technology and Health Care Archives Forum) 
from ARCHIVES.

The STHC Roundtable of SAA (http://www.archivists.org/saagroups/sthc/index.html) 
and Archivists and Librarians in the History of the Health Sciences 
(ALHHS: http://www.alhhs.org) maintain the “HIPAA Resource Page” for information 
about medical records in archives and historical research, with respect to the 
Health Insurance Portability and Accountability Act of 1996. See:

	http://www.library.vcu.edu/tml/speccoll/hipaa.html

The most recent addition is “Developing the HIPAA-Aware Finding Aid”, a poster 
produced by Nancy McCall and Catherine Arnott Smith and presented at the 2006 
annual meeting of the Society of American Archivists:

	http://www.library.vcu.edu/tml/speccoll/mccall-poster.pdf

Lesley Brunet chaired a very informative session on HIPAA at the SAA 2006 meeting 
with the experts: Nancy McCall, Steve Novak, and Tim Pennycuff. See the session 
description at:

	http://www.archivists.org/conference/dc2006/dc2006prog-Session.asp?event=1794

CDs of the session may be ordered from:

	http://www.archivists.org/conference/dc2006/dc2006AudioCD.pdf

cheers,

Russell Johnson
STHC-L administrator
rjohnson@library.ucla.edu

P.S. Remember that hitting “Reply” will send your response to me, not the 
entire STHC-L list. To discuss this topic, send comments to the list address 
(sthc-l@lists.ucla.edu) and be sure to cc: Jean Green (jgreen@binghamton.edu).


From: Green, Jean [mailto:jgreen@binghamton.edu] 
Sent: Tuesday, September 19, 2006 5:05 AM
To: The Archives & Archivists (A&A) List
Subject: [archives] Qs: Medical Records

Hello all,

We have a collection of materials from a local medical society. Included in 
that collection are patient records from approximately 1900-1945. We do not 
want to destroy the records because we feel the information contained 
within could be potentially valuable to researchers. We were thinking of 
blacking out identifying information [names, addresses, etc.] and then 
allowing access.

I would be interested in hearing what other repositories holding such records 
do ~ you may reply to me off list at the email below.

Thank you in advance!

Jean

Jean L. Root Green
Head of Special Collections, Preservation
and University Archives
Binghamton University, State University of New York
Binghamton, NY 13902-6012
tel (607) 777-3912
fax (607) 777-6500
email jgreen@binghamton.edu
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